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Position Title: Office Manager

Reports to: Executive Director    |    FLSA: Exempt

Mission of the United Way: United Way of the Tanana Valley is a community-based nonprofit organization committed to growing philanthropy in the Tanana Valley. Through our annual fundraising campaign and Volunteer Action Center, United Way works to provide financial stability and promote volunteerism for our 21 member agencies. Our member agencies offer services to assist senior citizens, strengthen families and youth, promote self-sufficiency, improve health and help people with disabilities.

Purpose of Position: Be an integral and effective member of a three-person team committed to excellence, accountability and a positive attitude working toward creating long-lasting positive change and impact in our community. Provide general office duties, light bookkeeping and administrative support. Serve as first point of contact and essential link to the general public, donors, member
agencies and the United Way of Anchorage service center.

Major Responsibilities: The Office Manager will provide office services by organizing and implementing administrative systems, procedures and executing and monitoring administrative projects. The Office Manager is responsible for activities such as the following; other duties may be assigned:

  • Serve as the point of contact and liaison with the service center to:
    - Process receivables, payables, and pledge data
    - Execute authorizations and signatures as needed
    - Scan and send documentation to service center; file as appropriate
    - Prepare deposits and reconcile reports as provided
    - Maintain general ledger in conjunction with service center
    - Work with service center to reconcile campaign data in the Andar database
    - Research any discrepancies the Service Center encounters in regards to
      campaign data processing
    - Conduct anti-terrorism compliance measures
    - Process, print and mail tax receipts
  • Compose and disburse invoices for payment as necessary
  • Schedule, coordinate and assist with board and committee meetings; develop agendas,
    take minutes, compile and disseminate necessary paperwork.
  • Respond promptly to inquiries from donors, agencies and employers (workplaces)
  • Assist with special events, to include but not limited to; Annual Comedy Roast, Annual
    Meeting and Mayors’ Charity Ball
  • Ensure office operations by completing or arranging for preventative maintenance and
    repair; maintain supplies inventory, place orders and verify receipts
  • Develop and implement an efficient filing system as required
  • Maintain gaming permit and file annual gaming report
  • Prepare correspondence, spreadsheets, reports, bulk mail and statistical information.
  • Provide research assistance to the Executive Director for financial matters
  • Ensure compliance with timelines, annual dues and fees, grant deadlines, and reports
  • Follow policies for retention, protection, retrieval, transfer and disposal of records
  • Respond to telephone, e-mail and individual inquiries using good interpersonal skills

Experience Required: The requirements listed below are representative of the knowledge, skill and/or ability required
of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Incumbent must be able to perform each essential duty satisfactorily, be proactive and
    self-motivated, as well as possess good interpersonal skills
  • Basic bookkeeping with the ability to reconcile financial data is required.
  • Strong administrative, organizational, written and oral and numerical skills are needed to
    be successful.
  • Proficient in Microsoft Office Suite.

Preferred Qualifications: 

  • Associate Degree or equivalent
  • 2-3 years experience working in administration, finance, and/or non-profit sector

Starting Salary: $42,000 - $45,000, DOE

Please submit resume and cover letter to andrew.aquino@unitedwaytv.com

Questions? 907.452.7211